QB question...

[carrbowl]

Ok...you don't need to be a professional to answer...my tax guy and my accountant is is my husband so please don't tell me to consult him. I am hoping when I grow up I can get them...in the mean time I am struggling to get this little issue under control on qb. When I get a session, I ask for a check for lets say $50. $25 is non refundable and is for the session itself and $25 is for print fees as a credit. I'm wondering how I put this on the invoice?? Please help a poor underpaid photographer....who doesn't have a consultant to help her...: )

[carrbowl]

: (

[StevenGWebb]

If both payments are paid in advance of the photography then both are pre-payments. If it were me, I'd give the customer a receipt showing $25 sitting fee on one line, then $25 advance payment on the next line and total out the receipt for $50.

If you are going to invoice the customer later, you'll show a charge for the sitting, a charge for prints, charges for other goods and services, then applicable taxes, shipping and handling. Then you will show the pre-payments, subtract the difference and show the total due.

If your customer is cash-and-carry, meaning he won't be invoiced, then you'll just show the same separate lines for each payment, credit, and balance on your receipt.

While its not absolutely necessary to make line item entries on the deposit receipt, it makes clear what the customer has paid for. People tend to forget such things as how much of that $50 is a print credit or that the session was free.

Steve